The Paper Problem at Every Event
Organizing a conference, trade show, or workshop involves a mountain of information: schedules, venue maps, speaker biographies, session descriptions, and sponsor lists.
Traditionally, this means printing thousands of pages that are stuffed into welcome bags. This is not only incredibly expensive and wasteful, but it’s also inefficient. What happens when there’s a last-minute room change or a session gets canceled? All your printed materials are instantly out of date. Attendees are left confused, and your staff is scrambling to communicate the changes.
The Solution: A Single QR Code for Everything
Imagine a world where all your event information is accessible through a single QR code. You can print this code on badges, banners, and signs throughout the venue.
When an attendee scans it, they get instant access to a comprehensive PDF guide containing everything they need to know.
Why This is a Must-Have for Modern Event Planners
- Dynamic Updates = Zero Confusion: This is the most critical benefit. If a speaker is delayed or you need to move a session to a different room, you can simply edit your master PDF document and re-upload it to a service like MaiPDF. The QR code itself does not change. Everyone who scans it will immediately see the most current version of the schedule. This power to make real-time updates is invaluable.
- Massive Cost and Waste Reduction: Say goodbye to enormous printing bills and leftover paper. By going digital, you save money and position your event as modern and eco-friendly, which is a huge plus for many attendees and sponsors.
- Richer, More Detailed Information: A printed program has space limitations. A digital PDF guide can be as detailed as you want. Include full speaker bios with headshots, detailed session abstracts, links to sponsor websites, and high-resolution venue maps.
- Sponsorship Opportunities: You can sell ad space within your digital guide. A sponsor’s ad in a PDF can link directly to their website, providing a measurable return on investment that a printed ad cannot offer.
- Post-Event Engagement: The QR code can link to a post-event packet that includes presentation slides, video recordings, and feedback surveys, extending the value of your event long after it’s over.
Simple Implementation
- Compile Your Guide: Create your event guide in your preferred program and save it as a PDF.
- Generate Your QR Code: Upload the PDF to a dynamic sharing service like MaiPDF to get a QR code that you can update later.
- Distribute Widely: Add the QR code to all your event materials—from the registration website to the lanyards attendees wear.
Make your next event smoother, more professional, and more efficient. Ditch the paper and embrace the power of a single, dynamic QR code.